Meeting Minutes
Minutes from the November 16, 2012 Student Technology Fee Committee meeting are as follows:
In Attendance: Committee members – Mike Asoodeh, Donna Methvien, Marvin Yates, Josie Walker, Branden Summers and Meghan Heitmeier. Apsana Shrestha and Paden Mouton gave their proxies to Branden Summers. Also in attendance were Jason Domiano and Shannon Sciortino.
The meeting began at 3:30 p.m.
The October 16th meeting minutes were reviewed. Marvin Yates made a motion to approve the minutes. Branden Summers seconded the motion. The vote was 8-0 in favor of approving this motion.
Reports on Action Items: Repurposing Fayard 119 lab – Mike Asoodeh did communicate the need to re-purpose the lab.Small Projects – Shannon Sciortino did notify the grant recipients.Matching Projects – Shannon Sciortino did notify the grant recipients.Surplus Equipment – Donna Methvien did surplus the equipment.
Repurposing Fayard 119 lab – Dr. Asoodeh reported that he spoke with the Provost, who is working with the Dean and Department Heads in Arts, Humanities and Social Sciences. The Dean of Arts, Humanities, and Social Sciences will have a lab usage plan before the start of the Spring Semester. The Dean and the Social Science Departments within the College of Arts, Humanities, and Social Sciences will develop a plan for operating a more self-supporting Social Science Research Center without a university-funded director, but with broader participation from the various social science disciplines. The Dean has also agreed to talk with the Math Department about their needs and the possibility of sharing the space. Mike Asoodeh made a motion to accept a multi-departmental schedule as a means of fulfilling the need to repurpose the Fayard 119 lab. Marvin Yates seconded the motion. The vote was 8-0 in favor of approving this motion. Action Item: Mike Asoodeh will notify the Dean of Arts, Humanities and Social Sciences that a lab schedule showing reasonable hours of use from multiple departments, provided before the Spring 2013 semester begins, will sufficiently justify the funds spent on the lab.
Equipment Checkout – Jason Domiano reported on the need to update the Equipment Checkout Policy to put something in place which will hold the students responsible for returning checkout equipment undamaged and in a timely manner. Jason requested a fine system for equipment turned in late, and replacement/repair charges for damaged equipment or missing components. A motion was made by Marvin Yates to approve updating the Equipment Checkout Policy. Branden Summers seconded the motion. The vote was 8-0 in favor of approving this motion. Action Item: Jason Domiano will move forward with putting a new policy in place for the Spring Semester and report to the committee regarding the specific policy changes.
Software Installation – Donna Methvien received a request for CSIT to install MATLAB 2012 on the computers in Anzalone 216. The CSIT department has paid for the licenses. A motion was made by Marvin Yates to approve the software installation. Branden Summers seconded the motion. The vote was 8-0 in favor of approving this motion. Action Item: Donna Methvien will have the software installed.
Small Projects – Dr. Asoodeh reported on the Small Project Sub-committee's recommendation. There were ten small projects requesting a total of $38,971.59. A motion was made by Branden Summers to approve nine proposals in the amount of $33,946.59. Meghan Heitmeier seconded the motion. The vote was 8-0 in favor of approving this motion. Action Item: Shannon Sciortino will notify the grant recipients.
Large Projects – Dr. Yates and Branden Summers reported on the Large Project Sub-committee's recommendations. There were twelve large projects requesting a total of $514,465. A motion was made by Branden Summers to approve seven proposals in the amount of $238,271. Meghan Heitmeier seconded the motion. The vote was 8-0 in favor of approving this motion. Action Item: Shannon Sciortino will notify the grant recipients.
A motion to adjourn was made by Marvin Yates. Branden Summers seconded the motion. The vote was 8-0 in favor of this motion. The meeting was adjourned at 3:55 p.m.
Next Meeting –The next meeting will be held in the Spring 2013 semester and will be coordinated by Shannon Sciortino.