Top 10 Employee Responsibilities for All Purchasing
1. Comply with all procurement laws (LA R.S. 39:1551-1771), rules, regulations, executive orders,
policies and procedures concerning the purchase of goods and services.
2. Remember competitive quotes are required for purchases in excess of $1,000, competitive fax
or written quotations for purchases in excess of $5,000, and competitive sealed bids
for purchases in excess of $25,000.
3. Divide no purchase to a smaller purchase under $1,000 to avoid bid requirements or to reduce
a purchase to a lesser bid solicitation requirement.
4. Receive prior written or verbal approval from the Purchasing Department on all purchases
of goods and services over $1,000 up to $5,000 unless delegated a higher purchasing
authority level by Southeastern policy or the Director of Purchasing.
5. Submit descriptive, functional or performance specifications for all quotations and competitive
bid solicitations that outline the requirements and criteria for determination of
low bid award.
6. Sign no contract or agreement for the purchase of goods or services that obligate the
University without specific authority delegated by the President or the Director of
Purchasing.
7. Obtain office supply needs through the Southeastern Bookstore located in the Student Union
or through Baker Office & School Supplies, Inc. DBA Office Direct (Hudson Initiative
Vendor).
8. Follow guidelines and secure special approvals for purchases of food and beverage by faculty,
staff, departments and student organizations.
9. Forward Receiving Reports to the Purchasing Department in a timely manner verifying quantity
and condition of goods or performance of services.
10. Refer often to Purchasing Department Home Page on " Purchasing Guidelines".