Office Supply Purchases
All Departments shall obtain their departmental OFFICE SUPPLY needs through the Campus Bookstore (Texas Book Company) or Venable Office Equipment & Supplies (Hudson Initiative Vendor).
University Policy only requires "office supplies" to be purchased through the Bookstore and Venable Office Equipment & Supplies. Items such as data processing CDs, diskettes, printer cartridges, cables and other data processing supply items are not restricted by the office supply policy, and may be made through any vendor source in accordance with State Procurement guidelines. Office equipment items such as chairs, desks, file cabinets and other movable nonconsumable furnishings may be made through any source in accordance with State Procurement guidelines.
Office supply purchases up to $1,000 shall be made using the P-Card. Purchase over $1,000 shall not be artificially separated to avoid entering a requisition in the financial information system.
The Southeastern Administration approved the use of a Tangipahoa Parish office supply business as a 2nd alternative option for purchasing office supplies. Venable Office Equipment & Supplies in Amite, Louisiana, qualifies under the LA Dept of Labor's Small Business program. For purchases up to $15,000, a qualified small business may be used without competition under the Governor's Small Purchase Executive Order as long as the cost can be documented as reasonable. If the purchase is $5,000 or less, no support documentation would be necessary and the P-Card is to be used to make the transaction if not exceeding $1,000. For a purchase of office supplies from Venable Office Equipment & Supplies exceeding $1,000 up to $5,000, the purchase will need to be entered in the financial system for budget reasons.
Venable Office Equipment & Supplies can be contacted at 985-748-7000. Fax number: 985-748-7022. Venable contact person is Skipper Venable. Venable Office will make desktop delivery to the department location. It is most important that a building name, room number, a contact name and telephone number be given to Venable on ordering. No office supply purchases should be directed to be delivered to Central Receiving. Venable Office can be accessed online at: www.venableofficeequ.com
Any exception to purchase office supply items from sources not outlined above must be approved prior to purchase by the Director of Purchasing.