Frequently Asked Questions
- What are the eligibility requirements for new students applying to University Housing?
- When should I apply for University Housing?
- How do I apply for on campus housing?
- How much is the pre-payment?
- What completes my application process?
- When is my priority date?
- If my application for admission to the University is not accepted, can I get a refund of my housing application fee and pre-payment?
- Is my housing application a binding agreement?
- What happens if I cancel my housing request prior to paying my fees?
- What are the refund policies for the housing application fee?
- Is my housing pre-payment refundable?
- After my housing fees are paid, are they refundable?
- What happens if I am unable to secure 12 hours of classes before the 15th class day or I drop below 12 hours prior to the 15th class day?
- What happens if I drop below 12 hours after the 15th class day?
- When do I update my room information for the following semester if I currently live on campus?
- How can I be released from my housing agreement at the end of the fall semester?
- What are the requirements to remain as a resident in on campus housing?
- If I drop below a 2.0 overall GPA, how can I appeal to live on campus and what are the deadlines?
- What happens if I fail to turn in my appeal before the academic appeal deadline?
- What are the deadlines for housing academic appeals for students not living in housing?
- Do I have to purchase a meal plan?
- Can I choose my roommate?
- What if I don't know anyone to room with?
- Will I be guaranteed a room on campus?
- When will I be notified of my room assignment?
- What if I don't get along with my roommate once we move in together?
- Can Freshmen have cars on campus?
- How are the rooms furnished?
- What size beds are in the residence halls?
- What facilities are available in each hall?
- Is there a curfew?
- What about safety?
- Are there any other requirements that I should be aware of?
What are the eligibility requirements for new students applying to University Housing?
First time Southeastern students must be fully admitted to the university prior to being accepted for University Housing. All continuing Southeastern students must have a 2.0 overall GPA or a 2.0 on 12 hours or more from the previous semester prior to applying for University Housing.
When should I apply for University Housing?
Students are encouraged to apply as early as possible because space in the residence hall is limited. Room assignments are granted by priority date on a first come first serve basis. It is anticipated that all spaces will be filled for the fall semester prior to June 1. The earlier the student applies, the better the chance of securing a desired accommodation and roommate request. It is strongly suggested that students apply in the early spring for the fall semester.
How do I apply for on campus housing?
You may submit your online Housing application by going to the main University Housing Web page ( www.southeastern.edu/liveoncampus) and click on the link "Apply for Housing Today." A charge for the $150.00 processing fee and appropriate prepayment will be posted to your financial account within 1-2 business days following the application submission. These charges must be paid in full before the application can be processed by either credit card online or by check/money order mailed to the Controller’s Office at SLU 10720, Hammond, LA 70402. All must be submitted by June 15 for the fall semester, November 15 for the spring semester and May 15 for the summer semester.
Applications submitted after June 15 for the fall; November 15 for the spring; and May 15 for the summer must include a $200.00 processing fee along with the appropriate prepayment.
Private Rooms:
Requests for private rooms require a pre-payment of $500.00 due at the time of application; this payment must be in the form of a check, money order, or credit card.
Shared Rooms and other accommodations:
Requests for shared accommodations, apartments, and organizational housing require a pre-payment of $250.00 due at the time of application; this payment must be in the form of a check, money order, or credit card.
What completes my application process?
- The applicant has been fully admitted to the university.
- The $150.00 application fee is received ($200.00 if after June 15 for the fall semester, November 15 for the spring semester and May 15 for the summer semester).
- The pre-payment or payment-in-full is received.
The student’s priority date is when his or her University Housing application is fully processed: student is admitted to the University, application is completed, application fee is received and pre-payment or payment-in-full is received. Students are assigned to the residence hall based on his or her priority date.
If my application for admission to the University is not accepted, can I get a refund of my housing application fee and pre-payment?
Applicants receive a full refund of any pre-payment and a partial application fee refund of $100.
Is my housing application a binding agreement?
Once a student’s housing application has been processed, it becomes a binding agreement to which the student is financially committed. Students submitting a housing room application agree to live in housing and are responsible for all housing and meal charges through May commencement, unless applying for summer school housing only.
What happens if I cancel my housing request prior to paying my fees?
After June 15 for the fall semester, November 15 for the spring, and May 15 for the summer, application fees and pre-payments are non-refundable and non-transferable.
What are the refund policies for the housing application fee?
The application fee is non-refundable, although it may be transferred to a future semester if the request is made in writing prior to June 15 for the fall semester, November 15 for the spring semester and May 15 for the summer semester.
Is my housing pre-payment refundable?
Pre-payment is refundable if the request is made in writing prior to June 15 for the fall semester, November 15 for the spring semester and May 15 for the summer semester. After these dates, pre-payments are non-refundable and non-transferable.
After my housing fees are paid, are they refundable?
Payment-in-full is refundable if the request is made in writing prior to the application deadline. After the deadline, payment-in-full is non-refundable unless the student does not register or resigns from the university prior to the close of offices on the fifteenth class day (full summer session-eight class day) on which regular classes are scheduled. In this case, the student will be given credit per the fee schedule set by the Controller's Office, less any application fees. No refund will be given to any student resigning after the fifteenth class day (full summer session-eight class day). NO REFUNDS or PRO RATA REFUNDS are given for DISCIPLINARY REMOVAL from the residence hall or residential community.
What happens if I am unable to secure 12 hours of classes before the 15th class day or I drop below 12 hours prior to the 15th class day?
Students who do not register for 12 hours or more or who drop below 12 hours prior to the 15th class day may request permission to remain in the residence hall. The student will be required to submit a “permission to live in the residence hall as a part-time student” form which will be reviewed by the Director of Housing. If approved, the student will be notified that they have been placed on “residence hall probation” as a provision of their part-time status. If the request is denied, the student will be required to add classes or check-out of the residence hall within 48 hours. The Director of Housing will determine if any refunds are due on a case-by-case basis. Students who live in University Housing are encouraged to maintain full-time status.
What happens if I drop below 12 hours after the 15th class day?
Residence hall students who drop below 12 hours after the 15th class day will be required to submit a "permission to live in the residence hall as a part-time student" form which will be reviewed by the Director of Housing. If permission is approved, students will be allowed to remain in the residence hall but will be placed on "residence hall probation" because of their part-time status. Students may have their probation status removed if they increase their enrolled hours to at least 12 by registering for one or more Term II classes. If permission is denied, students may add Term II classes or will be given 48 hours to check-out of the residence hall. Housing policy states that there are no refunds given after the 15th class day. Students will also be required to fulfill their housing agreement obligation through May commencement if applicable.
When do I update my room information for the following semester if I currently live in the residence hall?
FALL Students living in University Housing during the FALL SEMESTER are obligated to remain in housing through May commencement. During November, ALL residence hall students will be required to submit an Information Card and must be pre-registered for the spring semester.
SPRING Students living in University Housing during the SPRING SEMESTER will be required to submit a “reassignment card”, private rooms first; then shared. ALL residence hall students will be required to submit a “reassignment card” along with the appropriate pre-payment and must be pre-registered for the fall semester. Returning students will be allowed to cancel housing and request a refund of their prepayment through June 1. After June 1 they will follow the same refund policies as new students.
How can I be released from my housing agreement at the end of the fall semester?
Current residents may submit a request to be released from their housing agreement anytime during the fall semester prior to November 15. Requests will not be considered after November 15. Approval will only be given to students who provide documentation and a valid reason for not being able to fulfill their housing commitment during the spring semester (ex. military service, medical condition, marital status, enrollment status). If not approved, the student will be charged a cancellation fee of $750.00 and must be properly checked out of the residence hall room on or before the Friday prior to December commencement.
What are the requirements to remain as a resident in on campus housing?
- All housing resident students are required to maintain a 2.0 overall grade point average or a 2.0 on 12 hours from the previous semester.
- Students must register for and maintain 12 or more course hours.
- All fees must be paid prior to the student’s applicable fee payment deadline.
If I drop below a 2.0 overall GPA, how can I appeal to live on campus and what are the deadlines?
If a student drops below a 2.0 overall GPA or 2.0 on 12 hours from the previous semester, the student may submit a housing appeal to be considered for continued living in University Housing. Academic appeals for University Housing must be submitted to the housing office within four business days following December commencement for the spring semester and four days following May commencement for the fall semester. Appeals will not be accepted after the deadline. If the student’s appeal for the spring semester is denied the student will be required to move out of the residence hall prior to the close of the University for the winter break or will be fined $250.00. If the student is not out by December 14, 2012 the student’s property will be removed from the residence hall and the student will be charged a $300.00 disposal fee. The University will not be responsible for any damage or loss of property during this process.
What happens if I fail to turn in my appeal before the academic appeal deadline?
Any appeals submitted after the deadline will be processed and considered for future semesters. In the meantime, students must find other housing alternatives as on campus housing will not be a viable option.
What are the deadlines for housing academic appeals if I am not currently living in housing?
Academic appeals for University Housing must be submitted within four business days following December commencement for the spring semester and four business days following May commencement for the fall semester.
Do I have to purchase a meal plan?
All students living in the residence halls must purchase a meal plan. Please visit the Campus Dining website for plan descriptions and costs.
If you and a friend wish to room together, you should both indicate this on your Housing Agreement. However, both students must be admitted to the University and have all Housing applications and fees paid in order for the final room assignment to be made. If you meet someone at your Summer Orientation Program, and both decide you'd like to room together, you may have your Housing Agreements modified to indicate the mutual request.
What if I don't know anyone to room with?
The Housing Agreement asks you to indicate your preferences on a number of roommate compatibility factors. We use that information to match you with a roommate who considers the same factors most important. The earlier you submit your Housing Agreement and fees, the more likely you will be placed with a roommate who shares your preferences.
Will I be guaranteed a room on campus?
Rooms are assigned on a first-come, first-served basis. Returning students do have first option for available rooms as long as they are pre-registered for classes. It is important for new students to apply for housing as soon as they are admitted to the University. Room assignments cannot be guaranteed.
When will I be notified of my room assignment?
Since many students meet and get acquainted with other new students during our Summer Orientation Programs, we wait until after the last session before making room assignments. Generally, assignment letters are mailed in late July/early August.
What if I don't get along with my roommate once we move in together?
Our residential staff members are trained to help roommates communicate with each other, to identify what they consider important, and to negotiate the "house rules". However, if roommates decide that they are not compatible, efforts will be made to facilitate a room change for one of the roommates. The only times that room changes are not allowed are during the first two weeks of any semester. This time period gives us time to verify vacancies and maximize the options for those who wish to relocate.
Can Freshmen have cars on campus?
Any student is allowed to have a car on campus, as long as they register the vehicle for on campus parking.
Shared residence hall rooms come with two twin bunkable beds, two desks, two chairs and two armoires (private rooms come with one of each). In Southeastern Oaks, each unit is fully furnished and includes a sofa, chair, two end tables and entertainment center in the common area. The kitchen includes a dining table with chairs, stove, dishwasher, microwave and refrigerator. Each bedroom includes a double bed, desk, dresser and closet. Amenities include utilities, high-speed Internet per person and basic cable per room.
What size are the beds in the residence halls?
Mattresses in our residence halls are extra-long (36”x80”). University Housing has partnered with Residence Hall Linens to provide our students with a convenient, affordable way to purchase extra-long sheets and bedding items, as well as other campus-living necessities. Please visit the RHL websitehttp://www.rhl.org/sel
What facilities are available in each hall?
Laundry facilities are available in Washington Hall, Hammond Hall, Louisiana Hall and on North Campus. Snack and drink machines are located on North Campus, Hammond Hall, Louisiana Hall, Pride Hall, Taylor Hall and Washington Hall. Mane Market Convenience Store is located in Louisiana Hall.
While there is no curfew for residents, safety requires certain limitations. All residence halls are locked at all times with student access available via room keys or ID cards to enter their buildings.
In addition to key or ID access to buildings, security cameras are placed throughout the residential community. While Southeastern offers a safe environment for its students and visitors, staying aware and responsible are key ingredients for protection against crime. Students should always lock their room doors, walk with a friend at night, and take other precautions to ensure personal safety.
Are there any other requirements that I should be aware of?
- Students should participate in Early Registration for the upcoming Fall semester if applying for the Fall/Spring academic year (returning students only)
- Students should have good financial standing with the University and University Housing (up-to-date with all current fee payments)
- Students should have good behavioral standing with the University and University Housing (no interim suspensions or lease terminations from University Housing)
