What's Needed For Contracts
Over $2,000 and Up To $49,999
For contract $50,000 or greater contact the Director of Purchasing at least (6) months prior to desired contract commencement date before proceeding if a Request for Proposal may be required.
|
What's Needed |
Service |
Service |
Service |
Service |
| Purchase Requisition In Financial System |
Yes |
Yes |
Yes |
Yes |
|
Scan Contract To System Req and Forward Original with |
Yes |
Yes |
Yes |
Yes |
| IRS Form W-9 (Scan Only) |
Yes |
Yes |
Yes |
Yes |
| (Scan Only) (all contracts with individuals or partnerships) |
Yes |
Yes |
Yes |
Yes |
|
Resume of Consultant (Scan Only) (principal investigator or individual) |
Yes |
|||
| (Scan Only)(any corporation; includes Limited Liability Corp) |
Yes |
Yes |
Yes |
Yes |
|
Goals/Performance Measures/Monitor Plan (Scan Only) (for contracts over $5,000) |
Yes |
Yes |
Yes |
Yes |
|
Disclosure of Ownership (Scan Only) (photocopy of filing with Secretary of State) (most corporations - click for exceptions) |
Yes |
Yes |
Yes |
Yes |
|
Certificate of Authority (Scan Only) (photocopy of Secretary of State certificate) (non-resident corporation) |
Maybe |
Maybe |
Maybe |
Maybe |
| Affidavit of Non-Collusion (Scan Only) |
Architects/Engineers |
|||
| Certificate of Insurance (Scan Only) |
Architects/Engineers |
|||
|
Explanation Letter (Scan Only) for contract over $2,000 submitted after start date |
Yes |
Yes |
Yes |
Yes |
|
Justification Letter (Scan Only) for use of out-of-state contractor (For contracts over $20,000) |
Yes |
Yes |
Yes |
Yes |
|
Justification Letter (Scan Only) for contract in excess of 12 months |
Yes |
Yes |
Yes |
Yes |
|
Contractor Payment - Receive in Financial System for |
Yes |
Yes |
Yes |
Yes |
|
Contractor Original Invoice |
Yes |
Yes |
Yes |
Yes |
| Performance Evaluation (Forward to Purchasing Dept.) |
Yes |
Yes |
Yes |
Yes |