Composing and Sending
an e-mail Message
The instructions below describe how to compose and send e-messages, including how to attach documents and other files to your e-mail message. WebMail also provides a personal Address Book, where you may store e-mail address and other contact information on your instructors, classmates, family, and friends.
Composing and Sending an e-mail Message
1. Log in to WebMail.
Once you are logged in, your Inbox should appear.
2. Click Create on the tool bar located at the top of your WebMail toolbar.
A Create Message page will appear.
3. Key in the e-mail address of who you wish to send the e-mail.
To field: Key in the e-mail address of the primary person you wish to send an e-mail to in the To field.
Cc field: Key in the e-mail address of any other people you wish to send a copy of the e-mail to in the Cc field if you so desire.
Please note: All recipients will be able to see who you sent a copy of the e-mail to when using the Cc field.
Bcc field: Key in the e-mail address of any people you wish to send a blind copy of the message to in the Bcc field if desired. Please note: none of the recipients will be able to see who you sent a Bcc copy of the e-mail message.
4. Key in the subject of the e-mail in the Subject field.
5. Key in your message in the Text field.
*WebMail provides a Spell Check to help you check your spelling. Just click the Spell button located on the WebMail toolbar.
6. When complete, click the Send button located on the WebMail toolbar.
Your message has been sent.
Please note: You may save a draft of the e-mail message to work on and send later. To do this, click on the Draft button. To cancel the message, click the Close button located to the top right of the WebMail message box.
Adding Attachments
When sending attachments, it is important to make sure that your recipient has the appropriate software to open the attachment. Generally, .txt files and .rtf can be opened by most word processing software programs.
1. Create an e-mail, including keying in your message in the text field.
It is always a good idea to let the recipient of your e-mail know that there is an attachment to the message.
2. Click the Attach icon located on the WebMail toolbar.
3. Click the Browse button to locate the file you would like to attach.
4. Locate and select the file you wish to attach to the e-mail message. Click the Open button.
5. The file you have selected should appear in the Filename field, click the Add File button.
*Make sure your file name appears in this field, or the file will not be attached to the e-mail.
6. The filename should appear in the Attached Files box below the Browse button, click the OK button to actually attach the file to the e-mail message.
Please Note: You must click the OK button or your file will not be attached to the e-mail even though it appears in the Attached Files field.
7. Your inbox will show the attached files under the Subject heading of the message.
Make sure that your file appears to the right of Attachments.
Please Note: You also have the option to send a copy of your attachment with your message to cc recipients. Just check the box to the far right of the message box "Send attachments to cc recipients."
8. Click the Send button.
Your message and attachment has been sent.
WebMail Address Book
1. Click the Contacts button.
The Contacts button is located on the tool bar across the top of your WebMail page.
Your Address Book page will appear.
2. To add an entry to your Address Book:
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Click the Create button located on the tool bar at the top of your Address Book page.
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Complete the fields on the Edit Address Book page. Please note that the name field is required.
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Click the Save button. The address information is now saved to your Address Book.
4. To View or Edit information on a listing in your Address Book:
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Select appropriate address book and click Select.
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Click on Edit, located on the far right side of the listing page. The Edit Address Book page will appear and you can make changes. Click the Save button when finished.
- To Delete the listing: Click on Edit, located on the far right side of the listing page. Scroll to the bottom of the page and click the Delete button. The address will be removed from your Address Book.
5. To send an e-mail from your Address Book:
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Select the appropriate address book, and click on the e-mail address of the person you'd like to e-mail.
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This will open a Create Message page with your selection in the To field.
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Key the message in to the Message field, complete the Subject field, and click the Send button.
6. To send an e-mail to several addresses from your Address book:
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From the Create Message page, click the To button.
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Select the desired address book of recipients to receive message.
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Click the Change button. All e-mail addresses in that address book will be displayed in the box below.
- Select the desired recipient. Click the >> to move recipient to the To, Cc, Bcc windows on the right.
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When finished with selections, click the OK button. Your selections will now appear in the appropriate address fields of your e-mail.
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Key your message in to the Message field and click the Send button.
