College/Career Fair Program Information
Interested in hosting a program?
First, take into consideration several important factors to help determine if you can or need to host a program for your students.
- Is there another local fair your students can attend? Is there a parish/school board/regional college fair close by?
- Do you have the facilities to host an event? Events usually take place in a large air conditioned room, like a high school library, cafeteria or gymnasium.
- Do you have enough supplies to host an event? Do you have ample supply of tables?
- Have you received support from your principal, school board and/or parent association?
- Can you combine with another local school or other area program? If there are currently college fairs taking place in your area, we encourage you to contact other hosts to avoid duplication.
How to schedule your college/career program?
Now that you have determined if you can accommodate a college fair, then complete the online program preference sheet to request your future program date. Once you have completed this form, your zone coordinator will contact you with a tentative program date and time. Once you have received your approved and confirmed program date/time, you can then begin sending the invitations. Changes to the schedule are not recommended once the program has been approved and confirmed, so please verify all logistics before confirming the date with your zone coordinator.
Online Program Preference Form >>
Responsibilities of the program host:
- Make sure the college program is LACRAO zoned and scheduled with the zone coordinator. Control the start/end of the program to ensure the program takes place on the agreed date/time.
- Send invitations to the institutions of interest for your students. Typical institutions include local colleges, universities, military recruiters, technical and specialty schools.
- Provide information about the program to students and parents about the program date, time and expectations. We encourage you to send out this information in a reasonable amount of time before the program date.
- Provide a separate locations (may be a table or room) with equal size for each invited institution.
Recommendations for the program host:
- Provide a map/directions with invitations for each institution .
- Send with your initiation a copy of the LACRAO guidelines to all participants.
- Include in your invitation how many students will attend from each grade level and the names of other area schools who have been invited to participate in your program.
- Provide a method of registration for the institutions. A reply card or method should be included with the invitation. If possible, online registration forms are recommended.
- Be available during the program to answer any questions and address any problems or concerns.
- Provide your institutions with the opportunity to evaluate your program.
- Provide beverages/refreshments/food for the representatives.