Faculty Use of Sims Library
|Mission Statement||ILL Policies|
|Circulation Policies||Carrel Policy|
|Borrowing from Other Libraries||Distance Learning Services|
Mission StatementThe mission of the Linus A. Sims Memorial Library is to provide materials, services and instruction that support the University community and to promote information literacy and lifelong learning within the region. To this end, Sims Memorial Library shall:
- provide access to appropriate resources through acquisition and subscriptions, through membership in academic library consortia, and through other information retrieval and delivery systems;
- educate and encourage users to retrieve and utilize information independently, wisely, and efficiently;
- partner with the region's libraries and parish school systems to prepare students for the higher education environment; and
- provide informational and cultural resources for the people of southeast Louisiana.
- Checking Out Library Materials
Faculty must present a valid Southeastern ID to check out circulating library materials. If a faculty member is not able to be present to check out materials in person, he/she may permit students or university staff members to check out materials using his/her ID. However, in addition to the faculty member's ID, a written request on official letterhead and signed by the faculty member stating that the student/staff member has permission to check out materials, must be presented to the appropriate department. If possible, a courtesy phone call to the department (Circulation: 549-3968; Media: 549-2033; Government Documents: 549-3966) prior to the presentation of the request and ID is also recommended.
- Faculty Loan Periods
- Circulating books - 1 academic year.
- Media - 3 weeks.
- Print Reserve materials - Designated loan periods (2 hours/cannot leave Library; 1 day; 3 day; 8 day).
- Media Reserve materials - 2 hours/cannot leave Library.
- Collected and historic sets of music scores - 3 days.
- Government Documents - 3 weeks.
- Book/Item Limits
- Faculty may have a maximum of 75 items checked out at any time.
- Each faculty family member may have a maximum of 9 items checked out at any time.
- A maximum of 4 Reserve items may be checked out by any patron at any one time.
Although NO overdue fines are charged to University faculty, faculty are expected to return or renew Library materials by their due date. Faculty will be charged a replacement fee for damaged or lost books.
- Due Dates
- Full circulating materials are due on the last day of each Spring semester and are renewable if no other patron has put a HOLD or RECALL on the material.
- Media materials and government documents are due 3 weeks after check-out and are renewable if no other patron has put a HOLD or RECALL on the material.
- Reserve materials are due according to their respective loan periods and are NOT renewable due to their high use nature.
- Blocking of Borrowing Priviliges
Faculty may be blocked from borrowing Library materials for any one of the following reasons.
- The maximum check-out limit of 75 items has been reached.
- Any previously checked out items, including interlibrary loan materials, are overdue.
- A recall of an item is ignored.
- Charges for materials borrowed through LALINC (See section, Borrowing Library Materials From Other Louisiana Academic Libraries below) are not paid or these items are overdue.
Items checked out to faculty or staff may be recalled by any other patron after the faculty/staff member has had the item checked out for at least 28 days (books), or at least 3 weeks (media and government documents).
Faculty may renew materials, except for Reserve materials, at least once unless the item is overdue, on hold, has been recalled for another patron, or the ID is blocked. Materials may be renewed at the appropriate circulation desk or through the library's catalog. No telephone renewals will be accepted. To renew books through the Library Catalog you must log into "My Account." Materials renewed in person must be brought to the Library by the current borrower with his/her valid ID in order for them to be renewed. All renewable library items should be brought to the Library in person with the patron's valid ID presented for renewal.
- Circulating books should be returned to the Circulation Desk or outside book drop.
- Print Reserve materials should be returned to the Circulation Department Reserve Room (First Floor).
- Media materials (Circulating and Reserve) should be returned to the Media Department (Second Floor).
Faculty may request that the Library place library-owned or personal materials on
Reserve in the Circulation or Media Reserve departments. Print materials may also be put on the Electronic Reserve system if
they meet the guidelines listed below.
Print materials, articles, books, syllabi, class notes, etc. will be placed on reserve in the Reserve department on the 1st floor; all other materials including video tapes, computer disks, sound recordings and scores that accompany sound recordings will be placed on reserve in the Media department. Print materials, scanned for Electronic Reserves, will be available through the Library Catalog. A userID and password is required for access to the Electronic Reserve system.
Photocopies or electronic copies of excerpts from copyrighted works in the Library's collection or owned by the faculty member will be placed on reserve in accordance with the Library's Faculty Reserve Guidelines and Copyright Policies. These guidelines and policies are derived from the "Fair Use" provisions of the United States Copyright Act of 1976 (P.L. 94-553), the Model Policy Concerning College and University for Classroom, Research and Library Reserve Use published by the American Library Association, and the Draft document entitled "Fair-Use Guidelines for Electronic Reserve Systems" revised by CONFU participants in March 1996. It is the policy of the Library to exercise in good faith the full Fair-Use rights by faculty, librarians, and staff, in their teaching activities, while upholding the Copyright Laws of 1976, and to avoid, whenever possible, adopting or supporting policies or agreements that would restrict Fair-Use rights.
- Sims Library Faculty Reserve Guidelines and Copyright Policies
- Library Guidelines for Submitting Materials for Reserve
- Guidelines for Removing Reserve Materials
Sims Library participates in LALINC (Louisiana Academic Library Information Network
Consortium) with many academic libraries within the state. Through a Reciprocal Borrowing
Agreement, Southeastern faculty may check out materials from participating libraries
by presenting a LALINC card and Southeastern ID card. LALINC cards are available at
the Circulation Desk. Faculty must adhere to the circulation policies of the lending
Materials including articles, books, scores, and theses that are not owned or not
available at Sims Library may be requested through Interlibrary Loan (ILL). Faculty
must register through ILLiad, the interlibrary loan system, before requesting materials.
Access to ILLiad is available through the Library's web page at: http://www.selu.edu/library/directory/ill/. In order to expedite the processing of ILL requests, ILL forms should be completed
in full, including the date items are no longer needed and the amount the faculty
member is willing to pay ($0 is acceptable; some faculty may be able to charge materials
to a budget account). The library subsidizes faculty ILL requests up to $25.00/request.
Completed forms will be processed by the Interlibrary Loan Office on a "first come,
first served" basis. There is a limit of twenty outstanding requests at one time.
The ILL department will notify the faculty member when the material is received or
if there are any questions about the requests. ILL materials must be picked up in
the ILL department by the faculty member or other designated person. More information
about ILL policies is available on the Library's web page or by calling the ILL department at 549-5318.
Locked carrels for the use of faculty are available in the library on the fourth floor.
Each carrel is equipped with a desk, chair, and electrical outlet.
The following policies and procedures have been adopted for use of these facilities:
- Assignment of Carrels
- Application for carrels are available online or can be submitted in writing to the Library Administration Office on a Carrel Request Form available in that office.
- Faculty are issued carrels for one year, on a year to year basis. Renewal of carrel assignments is possible, depending on demand. At the end of the Spring semester, faculty will receive notification through the Library Circulation Department of the need to "renew" their reserved carrel at the same time they are notified of library materials checked out to them. Carrels may be renewed at the Circulation Desk.
- It is the responsibility of the faculty member to notify the Library Administration Office, and return the key when the carrel is no longer needed.
- Based on demand, the Library reserves the right to deny renewal of carrels held for over 5 consecutive years.
- Regulations for the Use of Carrels
In order to assure the safety and security of the Library and its materials, periodic checks of carrels will be conducted.
- Use of carrels is restricted to Library hours.
- Carrels have been furnished and equipped for use. No furniture is to be removed from or introduced to them, except by arrangement with the Library Administration Office.
- Walls and doors must be kept free of nails, tape, and any other methods of affixing objects.
- Carrels should be kept neat and orderly. Beverages in closed containers are permitted in the carrels. FOOD AND TOBACCO IN ANY FORM ARE STRICTLY PROHIBITED.
- Damage to any furniture or equipment and necessary repairs or replacement should be reported to the Library Administration Office immediately.
- Carrels should be used for research and scholarly projects only and should not be used as office or conference space. Visiting is discouraged.
- Carrel holders may not sublease carrels assigned to them.
- The Library assumes NO responsibility for any equipment or personal items left in the carrel.
- All materials belonging to Sims Library and left in a carrel must be properly checked out to the occupant. Any items not checked out to the faculty member will be returned to the Circulation Department for reshelving. The occupant will be issued a written warning, along with a list of the items removed.
- Periodicals and Reference materials are non-circulating and must not be left in locked carrels. These items will also be removed, with no listing provided.
- Carrel holders who are in violation of any of these procedures may have their carrel assignments revoked.
library liaison appointed to your department; they will be able to answer many of the questions you have about the library or be able to direct your inquiry to the appropriate personnel.