Top 10 Employee Responsibilities for Contracts
- Comply with all personal, professional, consulting, and social service procurement laws (LA R.S.39:1481-1526), rules, regulations, policies, and procedures concerning the purchase of contractual services
- Solicit request for proposals for consulting service contracts of $50,000 or more, or for social service contracts of $150,000 or more annually (contact the Director of Purchasing for more details).
- Remember service contracts up to $2,000 may be negotiated and signed by a faculty or staff employee. Contracts in excess of $2,000 up to $20,000 may be negotiated by a faculty or staff employee, but must be singed by the Provost or a Vice President. Contracts in excess of $20,000 may be negotiated by a faculty or staff employee, but must be singed by the President.
- Divide no service contract to smaller contracts of $2,000 or less, or contracts over $20,000 to avoid processing and approvals at the University of Louisiana System, the Office of Contractual Review, and State Civil Service for some contracts.
- Respect statutory restrictions prohibiting contracted services with a faculty or staff member or other non-faculty state employee, or Code of Governmental Ethic conflicts with an immediate family member or with a former employee terminating employment within a two (2) year period.
- Submit service contracts in excess of $2,000 up to $20,000 to the Purchasing Department at least fourteen (14) calendar days prior to the designated start date of the contract, and submit service contracts in excess of $20,000 to the Purchasing Department at least sixty (60) calendar days prior to the designated start date of the contract.
- Attach all additional documents to the purchase requisition and contract that may be required (i.e., board resolution, disclosure of ownership, resume, etc.).
- Complete a Goals, Performance Measures, Monitoring Plan for all service contract classes in excess of $5,000.
- Forward Authorization to Release Payment form and contractor invoice (if required) to the Purchasing Department immediately after progress point of final services rendered
- Send a completed performance evaluation report of contractor performance to the Purchasing Department within thirty (30) days after termination date of the contract.