Change in University Space Request

Change in University Space Request


All requests for changes/modifications/renovations in University space must be submitted by the Department Head or Director to the Office of the Provost, who will coordinate the approval process for the request. This includes changes in telephone, dataport and cable lines.

 

While requests for changes in room occupancy usually only need to be confirmed by the Office of the Provost, other requests may need to be approved by the Dean and Provost (academic units) or the Vice President (non-academic units), and may need further review by Facility Planning and/or Records and Registration.When "group" moves are made (i.e. two or more people switch room occupancy), one request form may be completed. Be sure and list all other employees affected by the group move in the "Please describe change being requested" field, including each employee's name, current room number and phone and the requested room number and phone. A separate request should be completed for each separate independent change in room occupancy.

 

In order to allow ample time for the request to be examined properly, all requests for changes in instructional spaces such as classrooms or laboratories to be implemented in Summer or Fall semesters must be submitted by the previous February. All requests to be implemented in the Spring semester must be submitted by the previous September.

 

See Southeastern's Space Management policy for further information on the approval process for the change being requested. The Office of the Provost will notify you once your request has been reviewed or if there are any questions about the request.

Click here to access the Space Management Policy


STEP 1:

Complete the fields below and click the Submit button to submit your request for change.
All fields are required.

Type of Change requested:
(Select more then one, if applicable)

Change in Room Occupancy
       Only one request should be completed for group moves (see above).
Change in Building or Room Use
Change in Room Capacity
       Please remember, changes in room capacity for
       instructional spaces must be submitted by February
       for changes to be implemented the following Summer
       or Fall semesters, and by September for changes to
       be implemented the following Spring semester.
Modification/Renovation of Space
Change in Classroom Furniture
Addition/Change Telephone Lines/Technology Access Only
Department Name:
 Budget Unit Number:
Building:
Room Number:
Current Room Type:
Current Occupant(s) & University ID: ("W" number)

Please describe the change being requested in detail:

Please Note: If a group move is being requested, please include the name of each additional person affected by the move, along with their current room number and phone and the requested room number and phone.)

Reason for Change:

Requested Effective Date for Change:

Telephone/Technology Access:
Budget Unit responsible for Telephone:

Please describe needed modifications in telephone, dataport or cable lines:

Please allow at least one week for additions or changes in telephone/technology access to be completed.

If Telephone Installation Fee Waiver is being requested, please explain:
 

Contact Information:
Requestor's Name:
 Requestor's Title/Department:
Requestor's Telephone Number:
 Requestor's e-mail:
 

 

 

STEP 2:

Once the Request has been submitted, the Office of the Provost will coordinate the approval process, and will notify you (the requestor) when the request has been reviewed.

STEP 3:

Once approval is obtain, complete the necessary Service Requests to implement the change. Service Requests for any unapproved work will not be honored.

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