Southeastern Louisiana University

Cellular Phone Policy - NEW
Effective February 1, 2012, Southeastern will implement a new cellular phone policy, which will cover all current and future cellular phone users.  For more information on the new policy check here or contact Basic Computing/Telephone Services at 549-5050.

Indirect Cost/F&A Rate Information - NEW

As of July 1, 2011, Southeastern Louisiana University will use the federally negotiated Indirect Cost/F&A rate of 36% of salaries and wages plus fringe benefits (including graduate assistant stipend and student worker wages).  This rate will be effective until June 30, 2015.  Keep in mind that the indirect allowed may be agency specific, so always check the guidelines.   

For 2011-2012, Southeastern will use a fringe rate of 35% for most academic year and summer salaries.  Additional duties for faculty/staff should use a fringe rate of 25%.  A minimum of 7.65% should be included for part-time staff.

As of July 1, 2011, mileage is reimbursed at the state rate of $0.51/mile.  For official state business travel, employees may utilize a state vehicle when available, may rent a vehicle under the Enterprise Rent-A-Car's State Motor Pool Rental Contract; or may use their personal vehicle, with reimbursement not to exceed a maximum of 99 miles.

Please see Travel Regulations for other changes in state travel.

Electronic Submission Recommendation

Many agencies, particularly federal agencies, are now requiring grant proposals to be submitted electronically.  While some PIs see the electronic submission as “additional time” because the proposal doesn’t have to be mailed one to two days before the deadline, this really should not be the case.

The electronic submission process often requires feedback time to insure that the application has been properly submitted.   As with grants.gov (the system now used by most federal agencies), it may take up to 48 hours for your submission to be processed and e-mail notification sent to Southeastern that your proposal has been accepted for review.

To avoid last-minute problems and to allow ample time to resubmit an application if necessary, OSRP strongly recommends that all electronic submissions be made no less than 48 hours prior to the official deadline.  PIs may run the risk of having an application not accepted if problems arise and notification is not received in time to make corrections and resubmit before the deadline.

Audit Information

Southeastern is audited as part of the ULL System.  For agencies that require a copy of Southeastern's latest audit, you can use the Southeastern Management Letter issued January 4, 2012 or the ULL System Basic Financial Statements and Independent Auditor's Reports as of and for the year ended June 30, 2011 (issued January 25, 2012) from the Louisiana Legislative Auditor's web site.  Audit information from previous years is also archived on the Louisiana Legislative Auditor's web site. 

Match Information

Southeastern's Office of Sponsored Research and Programs has developed a Match Checklist of sample In-Kind and Cash match items to assist new (and seasoned) individuals account for a greater degree of match in the preparation of grant proposals.  When match is required, you may want to use some of these items to demonstrate the University's commitment to your project.  If match is not required, it is best NOT to include in your proposal.  Please keep in mind that all match must be properly documented.  

Closeout Information

Southeastern's Office of Sponsored Research and Programs has developed a Principal Investigator’s Project/Program Closeout Checklist.  As your project/program nears its end, use this handy list to review tasks required to finalize the administrative portion.  

New Awards - Documentation

As new budgets are set up for sponsored activities, PIs will be required to sign a Principal Investigator Certification and Compliance Agreement.