Office of Sponsored Research and Programs
The Office of Sponsored Research and Programs (OSRP) promotes externally funded research, instruction, public service, academic and institutional support, enhancement, and scholarship and fellowship projects at Southeastern Louisiana University.
All projects seeking external funding (through grants, contracts, agreements, etc.) must be reviewed and approved prior to submission to granting agencies. The review process begins with approval of the principal investigator's department and college. OSRP requires five to seven working days to complete the remainder of the review and approval process. Only proposals approved by Southeastern's administration may be submitted to external agencies.
New Budget Unit Numbers and PR Submissions: As of May 1, 2008, the new 5-digit budget unit number should be used for all University paperwork. Also, all budget unit heads must complete the PeopleSoft Financials training and assessment in order to process information through Purchasing. For more information go to the PeopleSoft Financials at http://www.selu.edu/leonet/financials/index.html.
Electronic Submission Recommendation:
Many agencies, particularly federal agencies, are now requiring grant proposals to be submitted electronically. While some PIs see the electronic submission as “additional time” because the proposal doesn’t have to be mailed one to two days before the deadline, this really should not be the case.
The electronic submission process often requires feedback time to insure that the application has been properly submitted. As with grants.gov (the system now used by most federal agencies), it may take up to 48 hours for your submission to be processed and e-mail notification sent to Southeastern that your proposal has been accepted for review.
To avoid last-minute problems and to allow ample time to resubmit an application if necessary, OSRP strongly recommends that all electronic submissions be made no less than 48 hours prior to the official deadline. PIs may run the risk of having an application not accepted if problems arise and notification is not received in time to make corrections and resubmit before the deadline.
| P Card Pointers |
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Some grants allow for the use of the P Card (Purchasing Card). As such, budget unit heads are to be astutely aware of polices and procedures. Please see the link http://www.selu.edu/admin/purch/assets/pcard%20policy.pdf. |
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Grant budget unit heads should be cognizant that it may take up to 2 months for charges to be posted to the budget which is problematic when expenditures are required by certain date or grants end before the charges are reflected. It is strongly advised that no charges on the P Card occur 2 or 3 months prior to the end of a grant and that purchase requisitions be used during this time. In addition to the Purchasing Log required for Purchasing, grant budget unit heads will find it helpful to keep separate records of charged expenditures on each grant so that current budget information will be available at all times. |
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Grant budget unit heads are required to submit records (Purchasing Log) of P Card purchases to OSRP just as they do with copies of Purchase Requisitions. |
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Grant budget unit heads must be keenly aware of budget unit codes being used for the charges. Remember funding agencies do not always allow line items in budgets to be adjusted or may require prior approval to move money. |
ATTENTION: FRINGE RATE for 2007-2008!
Please note that all new proposals should use 30% as the appropriate fringe rate.
For multi-year proposals, increase the fringe by 1.5% for each subsequent year.
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CONTACT US Sponsored Research East Stadium, Room 212 SLU 10508 Hammond, LA 70402 Phone - 985-549-5312 Fax - 985-549-5094 |