Human Resources Highlights
Summer 2012
The Southeastern Human Resources Office Newsletter
Comprehensive Human Resources Services
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BENEFITS
Benefits Fair
Southeastern Human Resources Office will host the Employee Benefits Fair on October 17, 2012 from 9:00 a.m. to 3:00 p.m. in the University Center, in conjunction with the Office of Group Benefits annual enrollment period. All employees are encouraged to attend the Benefits Fair to learn about any new and current benefit plans. Vendors will be available to answer benefits questions and to give individual consultations. For additional information, questions or comments regarding this article please contact Claire Hughes, Nicole Dunnington, Nikki Zumo, or Jennifer Rowell in the Human Resources Office at 2587, 5451, 2057, or 5655.
Health Insurance Rate Decrease
We are pleased to inform you that effective August 1, 2012, monthly health insurance premiums will decrease by 7% for enrollees in health insurance through the Office of Group Benefits. Below are the new rates being provided for your information.
The savings for bi-weekly employees will be reflected beginning with the July 12 th payroll. Faculty members, who already paid health insurance premiums for August, will receive an adjustment on the August payroll reflecting both the refund for August and the lower premiums for September.
In addition to this notice, you may have already received a notice directly from the Office of Group Benefits regarding this reduction. Additional information can be found at the Office of Group Benefits web site at www.groupbenefits.org.
If you have any questions, please contact the Benefits Office at Ext. 2587 or 2057.
| PPO Rates | ||||
| August 1, 2012 | ||||
| Level | Monthly | Bi-Weekly | 10 Pay FAC | ER SHARE |
|---|---|---|---|---|
| Single | $143.98 | $71.99 | $172.78 | $431.94 |
| With Spouse | $467.66 | $233.83 | $561.20 | $755.62 |
| With Children | $207.22 | $103.61 | $248.67 | $495.18 |
| Family | $501.10 | $250.55 | $601.32 | $789.06 |
| Blue Cross- HMO | ||||
| August 1, 2012 | ||||
| Level | Monthly | Bi-Weekly | 10 Pay FAC | ER SHARE |
|---|---|---|---|---|
| Single | $136.02 | $68.01 | $163.23 | $408.10 |
| With Spouse | $441.74 | $220.87 | $530.09 | $713.82 |
| With Children | $195.74 | $97.87 | $234.89 | $467.82 |
| Family | $473.30 | $236.65 | $567.96 | $745.38 |
| Consumer Driven with H.S.A | ||||
| August 1, 2012 | ||||
| Level | Monthly | Bi-Weekly | 10 Pay FAC | ER SHARE |
|---|---|---|---|---|
| Single | $111.76 | $55.88 | $134.12 | $335.32 |
| With Spouse | $363.00 | $181.50 | $435.60 | $586.56 |
| With Children | $160.94 | $80.47 | $193.13 | $384.50 |
| Family | $388.92 | $194.46 | $466.71 | $612.48 |
| Vantage Regional HMO | ||||
| August 1, 2012 | ||||
| Level | Monthly | Bi-Weekly | 10 Pay FAC | ER SHARE |
|---|---|---|---|---|
| Single | $128.64 | $64.32 | $154.37 | $424.64 |
| With Spouse | $409.98 | $204.99 | $491.98 | $748.34 |
| With Children | $183.70 | $91.85 | $220.44 | $488.02 |
| Family | $439.02 | $219.51 | $526.83 | $781.74 |
| Rehired Retiree - PPO | ||||
| August 1, 2012 | ||||
| Level | Monthly | Bi-Weekly | 10 Pay FAC | ER SHARE |
|---|---|---|---|---|
| Single | $143.98 | $71.99 | $172.78 | $927.50 |
| With Spouse | $467.66 | $233.83 | $561.20 | $1424.38 |
| With Children | $207.22 | $103.61 | $248.67 | $986.26 |
| Family | $470.70 | $235.35 | $564.84 | $1412.14 |
| Rehired Retiree - Blue Cross - HMO | ||||
| August 1, 2012 | ||||
| Level | Monthly | Bi-Weekly | 10 Pay FAC | ER SHARE |
|---|---|---|---|---|
| Single | $136.02 | $68.01 | $163.23 | $879.46 |
| With Spouse | $441.74 | $220.87 | $530.09 | $1351.34 |
| With Children | $195.74 | $97.87 | $234.89 | $935.46 |
| Family | $446.12 | $223.06 | $535.35 | $1338.36 |
GRADUATE ASSISTANTS
Summer 2012 Semester
· Thursday, July 26 th last day to work for Summer
· Thursday, July 26 th last pay date for RAs, TAs, and GTFs (refer to online payroll calendar)
· Friday, August 10 th last pay date for AAs and PSAs (refer to online payroll calendar)
· Work between semesters: To work during the break between the Summer and Fall semesters, July 30 th through August 10 th, an Additional Duties Form must be completed and submitted to the Human Resources Department by close of business, Wednesday, July 25 th. Additional duties forms are on the Human Resources website. To be eligible to work between the Summer and Fall semesters, a student must be employed as a GA in both the summer and fall semesters. For those who clock, the pay rate must be the same as during the Summer semester.
· Exit Check-out forms must be completed for all GAs who will not return as GAs for the Fall 2012 semester. Exit Check-out forms are generated by the department, who shall complete and verify Section 1 of the form. GAs having Southeastern issued keys must take the Exit Check-out form and the keys to Physical Plant. The Physical Plant will verify on the form that the keys have been returned. The GA then takes the form to the Human Resources Department where the remainder of the form will be completed. If the form is not completed and received by HR by Wednesday, July 25, checks and transcripts may be held.
- Certifying time: Departments must verify that GAs have certified their time. If a GA will not be available to certify, the department may obtain a signed authorization from the GA that will allow Payroll to certify.
Fall 2012 Employment Information
- Monday, August 13 th first day of GA appointments
- Monday, December 10 th last day of GA appointments
- Monday, August 13 th9:00 a.m., University Center, Room 133. All new GAs are required to attend mandatory Orientation. Hiring departments must advise new GAs that they must attend Orientation; no exceptions will be granted.
- August 24 th: first pay date for AAs and PSAs, then every other Friday (refer to online payroll calendar).
- September 14 th: first pay date for RAs, TAs, and GTFs, then the last working day of September, October, November and December (refer to the online payroll calendar).
- NECESSARY EMPLOYMENT REQUIREMENT - Social Security Cards: In compliance with the Federal Immigration and Naturalization Act, Human Resources must prove that all employees are eligible to work in the U.S. This is verified through social security cards, driver’s licenses, passports, and other identifying documentation. GAs attending Orientation must bring the original and a copy of their Social Security cards and driver’s licenses. International students must bring the original and a copy of their entire passports (all pages with notations), visas, I-94s, I-20s, work permits and Social Security cards. If a student does not have their Social Security Card, then they can start their employment with verification from the Social Security Office that they have applied for their card. GAs cannot begin their appointments until all documentation is submitted and verified by Human Resources.
- Minimum course hours required: Six hours for U.S. citizens; nine hours for international students.
- Telephone verifications of personal references must be completed by the hiring department for all new GAs, including international students, and forwarded to Human Resources before an appointment can be made.
- Direct Deposit of pay checks is required for all employees. GAs will need to bring a voided check to Orientation to set up Direct Deposit. If the account has no checks, then the GA must provide the bank routing number and account number.
- Work Permits: International students must obtain a work permit each semester and verify it with Human Resources before beginning work.
OUTSIDE EMPLOYMENT
The University of Louisiana System requires that all full-time Southeastern employees, including those who may become temporary full-time employees, annually disclose whether or not they participate in any outside employment activities. The policy recognizes employees’ right to engage in outside employment, as long as it is within the proper parameters as established by Louisiana law.
To comply with this mandated reporting, a survey will be available in Blackboard. Email notices will be sent to all active employees when the survey is available. You are encouraged to complete the survey upon receipt of the email notice. Employees having other employment should print and complete the form, giving details of other employment, and route the form through the proper chain of commands to receive approvals.
TRAINING
Ethics Education Requirement
Effective January 1, 2012, LA Revised Statute mandates that all public employees are required to take one hour of training each calendar year on the Code of Governmental Ethics. It is the individual’s responsibility to comply with this mandate. In addition to faculty and staff, the requirement applies to student workers, graduate assistants and university contractors as well.
Below is a link to the video training which consists of three, twenty minute classes presented in video format. You may bookmark the video and return to your place at a later time so that all three parts of the class may be taken simultaneously or independently.
Towards the bottom third of the linked page below, at the words Register (New User), enter your email address and create a NEW Password for this site only. From there it is self-explanatory. At the conclusion of the video presentation, print out a certificate of completion, and send a copy of the certificate to HR, SLU 10799 to have the class added to your training record. To take the classes, click the link: http://eap.ethics.la.gov/EthicsTraining/login.aspx.
Contact Jan Ortego at Jan.Ortego@selu.edu or at extension 5771 if you have any questions.
MindLeaders Online Training Discontinued
The Comprehensive Public Training Program (CPTP) has discontinued the MindLeaders web course service as of June 29, 2012. CPTP based the decision to discontinue this service on historical MindLeaders system usage. CPTP staff used this information to create new online courses that will become available to all employees through the State Training system.
Information on topics and the manner to access these courses will be made available to employees during the month of July. These will be comparable to the online courses currently offered through the MindLeaders program.
If you recently completed a MindLeaders courses please send your certificates to Jan Ortego at SLU 10799.
EMPLOYMENT
Reminder for Academic Department Heads
REMINDER: Academic Department Heads have access to view certain documents, such as hiring proposals, appointment letters, resumes and transcripts, through PeopleSoft. Documents stored in Image Now are made available to Academic Department Heads using the Image Now button in PeopleSoft.
To navigate to HR Imaging in PeopleSoft click on: Southeastern HR Data > Use > HR Imaging.
If you have any questions, please call Mae Everett at Ext. 5431.