Guidelines for Preparation of the Budget
Budget preparation instructions are provided on the Budget Summary Form.
The applicant must prepare the proposed budget and must include justification for all expenses. The budget Summary Form in this document must be used (other forms will not be accepted). If the applicant or supervising professor has questions about preparation of the budget, he/she should consult with a representative of the SOAR Committee.The following are allowable expenditures for SOAR activities approved by the SOAR Committee.
In State-Field (522160) - travel expenses for travel in Louisiana incurred in connection with a project.
Out of State-Field (522260) - travel expenses for travel outside Louisiana incurred in connection with a project.
Printing (523100) - printing (such as letterheads), contractual or otherwise, related to approved project activities (includes Interlibrary Loan charges). Printing from this expenditure code requires a purchase request.
Xeroxing (523101) - copying from the Document Center with duplicating tickets (4 cents per copy) or with a copy card (5 cents per copy) at satellite copiers.
Postage (523600) - Postage expenses necessary for conducting an approved activity.
Miscellaneous Supplies (523960) - Charges for services performed by a non-budgeted state agency or private business organization, that cannot be classified into specific accounts in OPERATING SERVICES.
Office Supplies (524100) - staples, paper clips, pencils etc. which are used in conducting a project. Does not include charges for copying, duplicating, or postage (refer to "Operating Services" for expenditures on these items).
Operating Supplies - Education and Recreational (524230) - supplies, other than office supplies, related specifically to an approved activity. Includes charges for items such as chemicals, laboratory animals and their food, and standardized tests, excluding scoring costs (scoring costs are paid out of "Operating Services - Miscellaneous" (523960).
Acquisitions - Educational, Recreational, and Cultural Equipment (527340) - educational equipment necessary for conducting a proposed project.
Once a faculty development grant has been awarded, limited changes to the budget can be made by using the budget form. However, if the budget adjustment request is over $250, or if the nature of the request is inconsistent with the original budget reviewed by the SOAR Committee, the budget adjustment request must be accompanied by a memo detailing the need for the budget adjustment.
The budget unit head for each faculty development grant is responsible for keeping expenditures within the budget funded by SOAR Committee.
